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Email to Graduating Students 2018


Subject: May grads: Changes coming in email and online services

Header: CIS and the BAA team up to support you


If the courses you finish this semester will complete your graduation requirements, congratulations!

Learn which Brown accounts and access will change during this exciting transition. (If you’re continuing on at Brown in another role, like staff or a graduate program, your experience will vary—click the “Learn more” button at the bottom of this email for details.)

Note: Please be cautious about other emails you may receive related to accounts and graduation. In previous years, we’ve seen scam messages targeted at graduating students saying that an account will be closed unless action is taken.

Life may be changing, but you’ll always be a part of Brown.


  • Use your current Brown username and password to access all the resources you are authorized to use.

  • Your Brown Google content will stay with you—your password, your Google Drive, and all your Google email content—even after “alumni” is added to your email address in June.

  • You’ll continue using BrownConnect, Handshake, and Rosetta Stone, with minor differences.


  • Student services such as card access, wifi, software, VPN, and your current library eresources will stop working on June  4 (once your requirements are marked as complete by the Registrar’s office). For a more comprehensive list, click the “Learn more” button below. You will receive an automated email the day before your services stop.

  • Your email account will be renamed to @ nine days after you receive the automated email about your change in services, on June 13. After this happens, just make sure you log in as Your Google password stays the same.

  • Email addressed to your account will go to your account for three months after your email address changes. After that, messages will bounce back to the sender.


  • Did you set up any online accounts (think Uber, Netflix, job applications, etc.) with your address? If so, as soon as your address is live: replace your address with either your address or a personal address of your choice.

  • Did you use Adobe Creative Cloud storage, your network home folder, or a Brown Dropbox account? If so, move your files to your Brown Google Drive before June 3 (it has unlimited storage and will follow you after completion) or a personal account.

  • Add your post-Brown contact info to your profile to hear about alumni events near you, plus Brown news!


Congratulations on your anticipated degree, and best wishes with all that comes next! We’ll be in touch again in a few weeks.

Gena Burke
Manager, IT Service Center

Sergio M. Gonzalez
Senior Vice President
Division of Advancement
Technical questions? Ask the CIS IT Service Center.


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