This article is for users who approve (or deny) Cognos Analytics access requests.
Approver Roles
Cognos Analytics is a folder-based application. This means reports are stored in folders and users request access to a folder(s) that contains the reports they need.
Folders typically have a set of 2 approvers—someone who will review a folder request and determine if it is appropriate to grant access to the individual requesting it.
- primary approver
main person who will approve (or deny) the request for access to the folder and related data - backup approver
secondary person who will serve as the approver when the primary approver is unavailable (i.e. out of the office)
NOTE: If a folder provides access to multiple packages (data sources), a folder may have 2 approvers for each additional package.
Approver Responsibilities
1. Coordinate With Your Primary and Backup Approver Partner
If you are the primary approver, coordinate with your backup approver to approve requests when you will be out of of the office.
2. Review Requests in a Timely Manner
The person requesting the folder may need access to the data to do their job. Be mindful not to delay in reviewing the request.
3. Consider if the Request is Appropriate
You must determine if it is appropriate to grant access to the user requesting the folder and the reports and data it contains. Come to agreement with your primary and backup approver partner on the criteria necessary to make an approval.
You may want to consider the following criteria.
User criteria | Example |
|---|---|
Department | Some folders are intended only for users in a specific department(s). For example, the Registrar folder is only granted to users who work in the Office of the Registrar. |
| Has the user been granted access to a related application? | Some reports require the user to have access to the application where the underlying data originates. For example, to gain access to the Departmental Reports folder for academic departments, the user first needs to have access to Banner. |
| Position | Some content is intended for users in a certain level in the organization. For example, the OSP Senior Management reports may not be appropriate for an administrative assistant. |
4. Approve or Deny a Request
You (both the primary and backup approver) will receive an email when a new request is submitted. Only one of you should respond.
Approval decision | Additional Action | What happens next? |
|---|---|---|
✔ | Reply all to the email with the word APPROVE. No further action from you is needed. | When all other folders requested on the ticket are approved, the request is sent to the Database Administration team for setup. Once setup is complete, the user will be notified. |
✘ |
| Are there other folders requested in the ticket?
|
| Need more info | Reply to the email with additional information that you need in order to make a decision. | CAP will review your email and follow up accordingly. |
List of Approvers & Backup Approvers
The following table lists the approvers and backup approvers for each folder.
| Folder | Package | Primary Approver | Backup Approver |
|---|---|---|---|
| Academic Technology Reports |
| Catherine Zabriskie | James Foley |
| Alumni Relations | Financial Records | Charlene Sweeney | |
| Athletics | Financial Aid | Sean Ferns | Kelly Duffy |
| Financial Records | Charlene Sweeney | ||
| Student (Departmental) | Sherry Gubata | Robert F. Fitzgerald | |
| Banner Security Reports | BannerSecurity | Chris Gordon | Linnea Wolfe |
| BioMed Sponsored Projects Reports | Sponsored Projects | Martha Hagopian | Kerri Godin |
| Campus Life | Student | Sherry Gubata | Robert F. Fitzgerald |
| C-CURE Library Reports NOTE: This is actually Brown Card Entrance Activity > Library. | C-CURE Transactions | Katharine T. Barnes | Mary Heather Smith |
| CIS Developers | Jennifer Lane | John Spadaro | |
| CIS Help Desk |
| Chris Gordon | Linnea Wolfe |
| CIS Operations Center | Chris Gordon | Linnea Wolfe | |
| CIS Salesforce Team |
| Monica Mandeville | Danny Cordeiro |
| Cognos Activity Audit Reports (CIS Only) |
| Chris Gordon | Linnea Wolfe |
| Conflict of Interest Reports | Conflict of Interest | Martha Hagopian | Kerri Godin |
| Course Cart | Student | Sherry Gubata | Robert F. Fitzgerald |
| Course Feedback Reports |
| Besenia Rodriguez | Christopher Keith |
| Dean of College |
| Sherry Gubata | Robert F. Fitzgerald |
| DOC RO Reports (DOC Office only) | Student | Sherry Gubata | Robert F. Fitzgerald |
| DOF Reports | Student | Sherry Gubata | Robert F. Fitzgerald |
| Emergency Readiness | Student | Sherry Gubata | Robert F. Fitzgerald |
| Faculty Affairs Reports |
| Meghan Hall | Joel Revill |
| Financial Records Reports (Legacy) | Financial Records | Charlene Sweeney | |
| Graduate School |
| Ethan Bernstein | Vanessa Ryan |
| Graduate School Reports for Departments |
| Ethan Bernstein | Vanessa Ryan |
| HR Legacy Reports | Human Resources | Kimberly Roskiewicz | |
| HR Online Employment System Legacy Reports | HR Online Employment System Legacy | Elizabeth Scotto | Courtney Pontbriand |
| IACUC Reports (Lab Animals Reports is automatically granted when IACUC Reports is approved) |
| Eugene Matullo | Keri Godin |
| InfoEd Security Reports | InfoEd Security | Martha Hagopian | Kerri Godin |
| Institutional Equity and Diversity Reports | Student | Sherry Gubatta | Rob Fitzgerald |
| n/a—folder owner | Tim Harrigan | ||
| Institutional Research | n/a—folder owner | Tracy Barnes | Karen Baptist |
| Admission | Julia Bengochea | Tony Sylvester | |
| FacultyAppt DataSource | Tracy Barnes (delegated by Meghan Hall) | Karen Baptist (delegated by Meghan Hall) | |
| Student | Tracy Barnes (delegated by Rob Fitzgerald) | Karen Baptist (delegated by Rob Fitzgerald) | |
| IRB Reports | IRB | Ita Irizarry | Keri Godin |
| Lab Animals Reports | Lab Animals | Eugene Matullo | Keri Godin |
| Labor Distribution Reports | Labor Distribution | Charlene Sweeney | |
| Medical School OAFA |
| Carol-Ann Del Pico | Linda Gillette |
| MedRandR |
| Carol-Ann Del Pico | Linda Gillette |
| School of Professional Studies Reports |
| Monica Mandeville | |
| School of Professional Studies Reports for Departments |
| Monica Mandeville | |
| Provost | Financial Records | Charlene Sweeney | |
| RAIS Senior Management Reports | Financial Records | Martha Hagopian | Kerri Godin |
| RAIS Sponsored Projects Reports |
| Martha Hagopian | Kerri Godin |
| Provost Financial Records | Financial Records | Charlene Sweeney | |
| Sara E Walsh | |||
| Real Estate (Financial Records) | Financial Records | Charlene Sweeney | |
| Registrars Office |
| Sherry Gubata | Robert F. Fitzgerald |
| Registrar Office Reports for Departments | Student (Departmental) | Sherry Gubata | Robert F. Fitzgerald |
| Scheduling Office | Event Scheduling | Lisa Mather | Robert F. Fitzgerald |
| Scheduling Office Reports for Departments | Event Scheduling | Lisa Mather | Robert F. Fitzgerald |
| School of Public Health Sponsored Projects Reports | Sponsored Projects | Martha Hagopian | Kerri Godin |
| Sponsored Projects Reports for Departments | Sponsored Projects | Martha Hagopian | Kerri Godin |
| Student Accounts |
| Wynette J. Richardson | |
| Student Health Insurance Reports |
| Wynette J. Richardson | |
| UG FinAid Shared | Financial Aid | Kelly Duffy | Sean Ferns |
| Undergraduate Admission | Admission | Julia Bengochea | Tony Sylvester |