This article is for users who approve (or deny) Cognos Analytics access requests.

Approver Roles

Cognos Analytics is a folder-based application. This means reports are stored in folders and users request access to a folder(s) that contains the reports they need.

Folders typically have a set of 2 approvers—someone who will review a folder request and determine if it is appropriate to grant access to the individual requesting it. 

• primary approver
  main person who will approve (or deny) the request for access to the folder and related data
• backup approver
  secondary person who will serve as the approver when the primary approver is unavailable (i.e. out of the office)

NOTE: If a folder provides access to multiple packages (data sources), a folder may have 2 approvers for each additional package.

Approver Responsibilities

1. Coordinate With Your Primary or Backup Approver Partner

The primary approver needs to coordinate with the backup approver to approve requests when he/she will be out of of the office. 

2. Review Requests in a Timely Manner

The person requesting the folder may need access to the data to do their job. Be mindful not to delay in reviewing the request. 

3. Consider if the Request is Appropriate

You must determine if it is appropriate to grant access to the user requesting the folder and the reports and data it contains. Come to agreement with your primary/backup approver partner on the criteria necessary to make an approval.

You may want to consider the following criteria.

4. Approve or Deny a Request

You (both the primary and backup approver) will receive an email when a new request is submitted. Only one of you should respond.