This article is for users who approve (or deny) Cognos Analytics access requests.
Cognos Analytics is a folder-based application. This means reports are stored in folders and users request access to a folder(s) that contains the reports they need.
Folders typically have a set of 2 approvers—someone who will review a folder request and determine if it is appropriate to grant access to the individual requesting it.
- primary approver
main person who will approve (or deny) the request for access to the folder and related data
- backup approver
secondary person who will serve as the approver when the primary approver is unavailable (i.e. out of the office)
NOTE: If a folder provides access to multiple packages (data sources), a folder may have 2 approvers for each additional package.
1. Coordinate With Your Primary and Backup Approver Partner
If you are the primary approver, coordinate with your backup approver to approve requests when you will be out of of the office.
2. Review Requests in a Timely Manner
The person requesting the folder may need access to the data to do their job. Be mindful not to delay in reviewing the request.
3. Consider if the Request is Appropriate
You must determine if it is appropriate to grant access to the user requesting the folder and the reports and data it contains. Come to agreement with your primary and backup approver partner on the criteria necessary to make an approval.
You may want to consider the following criteria.
Some folders are intended only for users in a specific department(s).
For example, the Registrar folder is only granted to users who work in the Office of the Registrar.
|Has the user been granted access to a related application?|
Some reports require the user to have access to the application where the underlying data originates.
For example, to gain access to the Departmental Reports folder for academic departments, the user first needs to have access to Banner.
Some content is intended for users in a certain level in the organization.
For example, the OSP Senior Management reports may not be appropriate for an administrative assistant.
4. Approve or Deny a Request
You (both the primary and backup approver) will receive an email when a new request is submitted. Only one of you should respond.
What happens next?
|Reply all to the email with the word APPROVE. No further action from you is needed.|
When all other folders requested on the ticket are approved, the request is sent to the Database Administration team for setup. Once setup is complete, the user will be notified.
Are there other folders requested in the ticket?
|Need more info||Reply to the email with additional information that you need in order to make a decision.||CAP will review your email and follow up accordingly.|
List of Approvers & Backup ApproversThe following table lists the approvers and backup approvers for each folder.
|Folder||Package(s)||Primary Approver||Backup Approver|
|Academic Technology Reports||Catherine Zabriskie||James Foley|
|Alumni Relations||Financial Records||Pedro Lopez|
|Athletics||Financial Records||Pedro Lopez|
|Student (Departmental)||Sherry Gubata||Robert F. Fitzgerald|
|Banner Security Reports||BannerSecurity||Mary Lepry||Linnea Wolfe|
|BioMed Sponsored Projects Reports||Sponsored Projects||Jennifer Quinn||Marisa Schasel|
|Campus Life||Student||Sherry Gubata||Robert F. Fitzgerald|
|C-CURE Library Reports|
NOTE: This is actually Brown Card Entrance Activity > Library.
|C-CURE Transactions||Katharine T. Barnes||Mary Heather Smith|
|CIS Asset Management Reports||CIS Asset Management||Linnea Wolfe||Paul Kelleher|
|CIS Data Science||Paul Stey||Andras Zsom|
|CIS Developers||Jennifer Lane||Paul Stey|
|CIS Help Desk||Mary Lepry||Linnea Wolfe|
|CIS Operations||Mary Lepry||Linnea Wolfe|
|CIS Production Services||Mary Lepry||Linnea Wolfe|
|Cognos Activity Audit Reports (CIS Only)||Mary Lepry||Linnea Wolfe|
|Conflict of Interest Reports||Conflict of Interest||Jennifer Quinn||Marisa Schasel|
|Course Evaluation Reports||Course Evaluation||Besenia Rodriguez||Christopher Keith|
|Data Cookbook Reports||Data Cookbook||Mary Heather Smith||Katharine T. Barnes|
|Dean of College||Sherry Gubata||Robert F. Fitzgerald|
|DOC RO Reports (DOC Office only)||Student||Sherry Gubata||Robert F. Fitzgerald|
|DOF Reports||Student||Sherry Gubata||Robert F. Fitzgerald|
|Emergency Readiness||Student||Sherry Gubata||Robert F. Fitzgerald|
|Enrollment Management||Student||Sara Walsh||Christopher Keith|
|Sherry Gubata||Robert F. Fitzgerald|
|Faculty Affairs Reports||Meghan Hall||Joel Revill|
|Financial Records Reports (Legacy)||Financial Records||Pedro Lopez|
|Graduate School||Vanessa Ryan||Kelly Scott|
|Graduate School Reports for Departments||Ethan Bernstein||Vanessa Ryan|
|HR Legacy Reports||Human Resources||Renee Arrowood|
|HR Online Employment System Legacy Reports||HR Online Employment System Legacy||Toni Tinberg||Michael Elias|
(Lab Animals Reports is automatically granted when IACUC Reports is approved)
|Eugene Matullo||Keri Godin|
|Institutional Research||Admission||Julia Bengochea||Annie Cappuccino|
|Student||Sherry Gubata||Robert F. Fitzgerald|
|IRB Reports||IRB||Keri Godin|
|Lab Animals Reports||Lab Animals||Eugene Matullo||Keri Godin|
|Labor Distribution Reports||Labor Distribution||Annabella Ramer||Wendy Liang|
|Medical School OAFA||Carol-Ann Del Pico||Linda Gillette|
|MedRandR||Carol-Ann Del Pico||Linda Gillette|
|Office of Continuing Education Departmental Reports||Danny Cordeiro|
|Office of Continuing Education Reports||Danny Cordeiro|
|OSP Senior Management Reports||Financial Records||Jennifer Quinn||Marisa Schasel|
|OSP Sponsored Projects Reports||Jennifer Quinn||Marisa Schasel|
|Provost||Financial Records||Pedro Lopez|
|Provost Financial Records||Financial Records||Pedro Lopez|
|Sara E Walsh|
|Real Estate (Financial Records)||Financial Records||Pedro Lopez|
|Registrars Office||Sherry Gubata||Robert F. Fitzgerald|
|Scheduling Office||Resource Scheduling||Darlene Williamson||Robert F. Fitzgerald|
|Scheduling Office Reports for Departments||Resource Scheduling||Darlene Williamson||Robert F. Fitzgerald|
|School of Public Health Sponsored Projects Reports||Sponsored Projects||Jennifer Quinn||Marisa Schasel|
|Sponsored Projects Reports for Departments||Sponsored Projects||Jennifer Quinn||Marisa Schasel|
|Student Accounts||Accounts Receivable||Wynette J. Richardson|
|UG FinAid Shared||Financial Aid||Kelly Duffy||Sean Ferns|
|Undergraduate Admission||Admission||Julia Bengochea||Annie Cappuccino|