Request Access to Cognos Analytics

Cognos Analytics is a reporting and analytics tool that provides reports on University data. Reports are available for many applications such as Banner, Coeus, Course Evaluations, 25Live and more. 

Reports are organized in folders and CIS grants users access to a specific folder(s). See folder descriptions.

Eligibility Requirements

Folders have an eligibility requirement(s) to obtain access. For example, you may need to be an employee in a specific department or have access to another application. 

Your supervisor will be notified when you request access to a Cognos Analytics folder(s). It's a good idea to discuss your Cognos Analytics access needs with your supervisor before you submit a request. 

Request a Cognos Analytics Folder(s)

  1. Create a ticket (for you or someone else).
  2. From the Select a request type drop-down list, select ACCESS Request
  3. From the sub-category drop-down list that appears, select COGNOS ANALYTICS Access Request
  4. Complete the required fields on the form.
  5. Use the table below to help you select up to 4 Cognos Analytics folders.
    NOTE: To request more than 4 folders, list additional folders in the additional details field at the bottom of the form.

Folder Descriptions                                                                                                                                            

FolderDescription
Academic  Technology ReportsAccess to  this folder grants access to this package(s): Academic Technology, Academic  Technology services analysis. Content developed and maintained by the CIS  Business Intelligence Team.
AthleticsShared  folder for content developed and/or used by Athletics department users.  Access to this folder grants access to this package(s): Student  (Departmental), Student, Financial Aid, Financial Records.
Banner Security ReportsBanner  security reports developed by the CIS database administration team. Access to  this folder grants access to this package(s): Banner Security.
BioMed Sponsored Projects ReportsFor  BioMed users. Access to this folder grants access to this package(s):  Sponsored Projects. 
Campus LifeShared  folder for content developed and/or used by Campus Life users. Access to this  folder grants access to this package(s): Student. 
C-CURE Library ReportsFor users in the Library. Reports on Brown card swipe  library card reader locations. Access to this folder grants access to this  package(s): C-CURE Transactions. Content developed and maintained by the CIS  Business Intelligence Team and Institutional Research.
CIS Asset Management ReportsFor CIS  users. Access to this folder grants access to this package(s): CIS Asset  Management. Content developed and maintained by the CIS Business Intelligence  Team.
CIS Data ScienceFor CIS  Data Science team users. Access to this folder grants access to this  package(s): Admission, Student. Content developed and maintained by the CIS  Business Intelligence Team.
CIS DevelopersFor CIS Application Developers.
CIS Help DeskFor CIS  Help Desk users. Access to this folder grants access to this package(s):  Admission, Student. 
CIS OperationsFor CIS  Operations users. Content developed and maintained by the CIS Business  Intelligence Team.
CIS Production ServicesFor CIS Production Services employees.
Cognos Activity Audit Reports (CIS Only)Audit  reports delivered by Ironside Group to audit Cognos Analytics  usage.  (Delivered audit reports can be found in the Audit package folder.)
Cognos User License Reports (CIS Only)Reports  developed by the BI and DBA teams to monitor user license assignments, group  membership, and folder permissions. Access to this folder grants access to  this package(s): User License. 
Conflict of Interest ReportsFor users  in the Office of Research Integrity and Research Administration Information  Systems (RAIS). Access to this folder grants access to this package(s):  Conflict of Interest. Content developed and maintained by the CIS Business  Intelligence Team and RAIS.
Course Evaluation ReportsFor users  in academic departments. Access to this folder grants access to this  package(s): Course Evaluation. Content developed and maintained by the CIS  Business Intelligence Team. 
Data Cookbook ReportsShared  folder for content developed and/or used by people with responsibilities for  managing Brown's Data Cookbook content. Access to this folder grants access  to the following package(s): Data Cookbook.
Dean of the CollegeShared  folder for content developed and/or used by the Dean of the College users.  Access to this folder grants access to this package(s): Student, Student  (Departmental). 
DOF ReportsFolder  for content developed and/or used by Dean of the Faculty users. Access to  this folder grants access to this package(s): Student. 
Emergency ReadinessSubfolder  in Registrar > Accessible by Other Offices for users who need access to  student emergency contact information reports. Access to this folder grants  access to this package(s): Student. 
Enrollment ManagementFor users  in the Provost's Administrative Service Center. This folder contains reports  for projecting student enrollment. Access to this folder grants access to  this package(s): Student. Content developed and maintained by the CIS  Business Intelligence Team.
Faculty Affairs ReportsFor users in the Office of Institutional Research and faculty affairs offices (in BioMed, Dean of the Faculty, and School of Public Health). Access to this folder is granted with access to the Faculty Affairs and Faculty Activity Reporting (FAR) packages.
Financial Records Reports (Legacy)Folder  for legacy (pre-FY14) financial records reports (divided into subfolders).  Access to this folder grants access to this package(s): Financial  Records. 
Graduate SchoolShared folder for Graduate School  administration users to save content. Access to this folder grants access to  this package(s): Admissions, Student, Accounts Receivable, Financial Aid,  GSIM, GSIM Post 2015. Content developed and maintained by Graduate School  administration.
NOTE: If you are an academic  department user, you should not request this folder. You should request the  Departmental Reports folder and/or Graduate Student Reports for Departments folder instead.
Graduate School Reports for DepartmentsFor administrative users in academic departments. This folder contains a variety of reports for academic departments with course- and student-related information. Access to this folder as an academic departmental user grants access to this package(s): Course Proposal (Departmental), GSIM, GSIM Post 2015, Student (Departmental). Content developed and maintained by the CIS Business Intelligence Team and the Registrar's Office.
NOTE:  When requesting this folder, include your department's alpha code(s) in the  Additional Details field.
HR Legacy ReportsSubfolder  in Human Resources Reports for reports against legacy (pre-FY13) HR data.  Access to this folder grants access to this package(s): Human Resources.  Content developed and maintained by the CIS Business Intelligence Team.
HR Online Employment System Legacy ReportsSubfolder  in Human Resources Reports for HR employment staff. Access to this folder  grants access to this package(s): HR Online Employment System Legacy. Content  developed and maintained by the CIS Business Intelligence Team.
IACUC ReportsFor users  in the Office of Research Integrity. Institutional Animal Care and Use  Committee (IACUC) reports. Access to this folder grants access to this  package(s): IACUC. Content developed and maintained by the Office of  Sponsored Projects.
NOTE: Lab Animals Reports is automatically granted when IACUC Reports is approved. For users  in the Office of Research Integrity who work with InfoEd Lab Animals data. Access to this folder grants access to this package(s): Lab Animals. Most  content developed by the CIS Business Intelligence Team.)
Institutional ResearchShared  folder for users in the Office of Institutional Research to save content.  Access to this folder grants access to this package(s): Admission, Student.
IRB ReportsFor users  in the Office of Research Integrity. Institutional Review Board (IRB)  reports. Access to this folder grants access to this package(s): IRB. Most  content developed by the CIS Business Intelligence Team. 
Labor Distribution Reports For  departmental users. Legacy (pre-FY14) payroll data. Access to this folder  grants access to this package(s): Labor Distribution. Content developed and  maintained by the CIS Business Intelligence Team.
NOTE:  When requesting this folder, include your department number in the Additional  Details field.
Medical School OAFAShared  folder for users in the Medical School Office of Admissions and Financial Aid  to save content. Access to this folder grants access to this package(s):  Admission, Financial Aid, Student. Content developed and maintained by the  Medical School.
MedRandRShared  folder for users in Medical School Records and Registration to save content.  Access to this folder grants access to this package(s): Accounts Receivable,  Student (Departmental), Student. Content developed and maintained by the  Medical School.
Office of Continuing Education Departmental  ReportsFor users  in the School of Professional Studies. Access to this folder grants access to  this package(s): Continuing Education. Content developed and maintained by  the CIS Business Intelligence Team.
Office of Continuing Education ReportsFor users  in the School of Professional Studies. Access to this folder grants access to  this package(s): Continuing Education. Content developed and maintained by  the CIS Business Intelligence Team.
OSP Senior Management ReportsFor OSP  Senior Management only. This grants access to the Sponsored Projects package and provides access to the following folders:
  • Sponsored Projects Reports for Departments
  • OSP Sponsored Projects Reports sub folders:
    • Activity Reports for Senior Management
    • Crosstab Activity Reports - Proposal, Awards, Expenses
    • Standard Monthly Reports: Proposal and Award Activity
OSP Sponsored Projects ReportsShared  folder for users in the Office of Sponsored Projects (OSP) to save content.  Access to this folder grants access to this package(s): Sponsored Projects.  Content developed and maintained by OSP.
ProvostShared  folder for users in the Office of the Provost to save content. Access to this  folder grants access to this package(s): Financial Records (legacy  pre-FY14). 
Registrars OfficeShared  folder for users in the Office of the Registrar to save content. Access to  this folder grants access to this package(s): Course Proposal, Student  (Departmental), Student. 
Registrar Office Reports for DepartmentsFor  administrative users in academic departments. This folder contains a variety  of Banner-related reports for academic departments with course- and  student-related information. Access to this folder grants access to this  package(s): Course Proposal (Departmental), GSIM, GSIM Post 2015, Student  (Departmental). Content developed and maintained by the CIS Business  Intelligence Team and the Registrar's Office.
NOTE:  When requesting this folder, include your department's alpha code(s) in the  Additional Details field.
Scheduling Office25Live  reports for users in the University Scheduling Office. Access to this folder  grants access to this package(s): Event Scheduling. Content developed and  maintained by the CIS Business Intelligence Team.
Scheduling Office Reports for Departments25Live  reports for departments. Access to this folder grants access to this  package(s): Event Scheduling. Content developed and maintained by the CIS  Business Intelligence Team.
School of Public Health Sponsored Projects  ReportsSponsored  Projects reports for the School of Public Health. Access to this folder  grants access to the Sponsored Projects package. Content is developed and  maintained by the School of Public Health. Users must have access to Coeus  first to request this folder.
Sponsored Projects Reports for DepartmentsSponsored  Projects reports for departments. Access to this folder grants access to this  package(s): Sponsored Projects. Content developed and maintained by the  Office of Sponsored Projects. Users must have access to Coeus first to  request this folder. 
Student AccountsShared  folder for users in Student Financial Services to save content. Access to  this folder grants access to this package(s): Accounts Receivable. Content  developed and maintained by Student Financial Services. 
UG FinAid SharedShared  folder for users in Undergraduate Financial Aid to save content. Access to  this folder grants access to this package(s): Financial Aid. Content  developed and maintained by Undergraduate Financial Aid. Users granted permission to this folder, also receive permission to Financial Aid Reports ‎> FA_UnderGrad School‬.
Undergraduate AdmissionShared  folder for users in the Office of College Admission to save content. Access  to this folder grants access to this package(s): Admission, Recruitment.  Content developed and maintained by the Office of College Admission.


What happens next with my access request?

  1. Your supervisor will be notified by email of your request.
  2. Computing Accounts & Passwords (CAP) assigns approvers for the folder(s) you requested. Approvers verify you are authorized to view the data you requested and sign off on your request.
  3. CAP assigns it to the CIS database administration group, which handles Cognos Analytics security, for final setup.
  4. Once your request is complete, you will receive confirmation emails from CAP and a member of our team.
  5. Now you can sign up for Cognos Analytics training!

How do I check the status of my request?

  • View your access request online: ithelp.brown.edu/tickets
  • Contact Computing Accounts & Passwords (CAP): (401)863-4357, CIS-CAP@brown.edu

Comments (0)


Brown Community members, log in to submit a comment.

Top