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Request Access to Cognos Analytics - Knowledgebase / Business Systems / Cognos Analytics - OIT Service Center

Request Access to Cognos Analytics

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Cognos Analytics is a reporting and analytics tool that provides reports on University data. Reports are available for many applications such as Banner, Coeus, Course Evaluations, 25Live and more. 

Reports are organized in folders, and OIT grants users access to specific folder(s). Jump to folder descriptions.

Eligibility Requirements

Folders have an eligibility requirement(s) to obtain access. For example, you may need to be an employee in a specific department or have access to another application. 

Your supervisor will be notified when you request access to a Cognos Analytics folder(s). It's a good idea to discuss your Cognos Analytics access needs with your supervisor before you submit a request. 

Request a Cognos Analytics Folder(s)

  1. Create a ticket (for you or someone else).
  2. From the Select a request type drop-down list, select ACCESS Request.
  3. From the sub-category drop-down list that appears, select COGNOS ANALYTICS Access Request
  4. Complete the required fields on the form.
  5. Use the table below to help you select up to 4 Cognos Analytics folders.
    NOTE: To request more than 4 folders, list additional folders in the additional details field at the bottom of the form.

Folder Descriptions

Folders in bold font below may be appropriate for administrative users in academic departments—discuss with your supervisor which folders are right for you. 

FolderDescription
AthleticsShared folder for content developed and/or used by Athletics department users. This folder grants access to these packages: Student (Departmental), Student, Financial Aid, Financial Records, Registration Override Requests.
Banner Security ReportsBanner security reports developed by the OIT database administration team. Access to  this folder grants access to this package(s): Banner Security.
BioMed Sponsored Projects ReportsFor BioMed users. Access to this folder grants access to this package(s):  Sponsored Projects. 
Brown Card Office ReportsFor Brown Card Office users, this folder contains legacy CBORD Odyssey PCS system reports on Bear Bucks transaction and card balance data (May 2, 2005–June 3, 2022). Access to this folder grants access to the Bear Bucks Legacy package. Content is developed and maintained by the OIT Business Intelligence Team.
Campus LifeShared folder for content developed and/or used by Campus Life users. Access to this  folder grants access to this package(s): Student. 
C-CURE Library ReportsFor users in the Library. Reports on Brown card swipe library card reader locations. Access to this folder grants access to this  package(s): C-CURE Transactions. Content developed and maintained by the OIT Business Intelligence Team and Institutional Research.
CIS DevelopersFor OIT Application Developers.
CIS Help DeskFor OIT Help Desk users. Access to this folder grants access to this package(s):  Admission, Student. 
CIS Operations CenterFor OIT Operations Center employees.
Cognos Activity Audit Reports (CIS Only)Audit reports delivered by Ironside Group to audit Cognos Analytics  usage.  (Delivered audit reports can be found in the Audit package folder.)
Cognos User License Reports (CIS Only)Reports developed by the BI and DBA teams to monitor user license assignments, group  membership, and folder permissions. Access to this folder grants access to  this package(s): User License. 
Conflict of Interest ReportsFor users in the Office of Research Integrity and Research Administration Information  Systems (RAIS). Access to this folder grants access to this package(s):  Conflict of Interest. Content developed and maintained by the OIT  Business  Intelligence Team and RAIS.
Course CartFor users who need access to course cart data reports. Access to this folder grants access to the Student package. Content developed and maintained by the Registrar's Office.
Course Feedback ReportsFor academic departments users. Access to this folder grants access to the TPAC Teaching Evaluation and Course Evaluation packages. Content developed and maintained by the OIT Business Intelligence Team.
Dean of the CollegeShared folder for content developed and/or used by the Dean of the College users. This folder grants access to these packages: Student, Student (Departmental), Registration Override Requests.
Dining Services ReportsFor Dining Services users, this folder contains reports on the following historical CBORD Odyssey meal plan data: 
  • contract information from HMS system for end dates 5/18/12–1/1/23
  • usage data from PCS system for transactions dated 1/2/18–6/3/22. 

This folder grants access to the Dining Services Legacy package. Content developed and maintained by OIT Business Intelligence Team.

DOF ReportsFolder  for content developed and/or used by Dean of the Faculty users. Access to  this folder grants access to this package(s): Student. 
Emergency ReadinessSubfolder  in Registrar > Accessible by Other Offices for users who need access to  student emergency contact information reports. Access to this folder grants  access to this package(s): Student. 
Faculty Affairs ReportsFor users in the Office of Institutional Research and faculty affairs offices (in BioMed, Dean of the Faculty, and School of Public Health). Access to this folder is granted with access to the Faculty Affairs and Faculty Activity Reporting (FAR) packages.
Financial Records Reports (Legacy)Folder  for legacy (pre-FY14) financial records reports (divided into subfolders).  Access to this folder grants access to this package(s): Financial  Records.
NOTE:  Access to this legacy data will be granted on a case-by case basis when there is a demonstrated special need. When requesting this folder, use the additional details field to describe the reason for your request.
Graduate SchoolShared folder for Graduate School  administration users to save content. Access to this folder grants access to  this package(s): Admissions, Student, Accounts Receivable, Financial Aid,  GSIM, GSIM Post 2015. Content developed and maintained by Graduate School  administration.
NOTE: If you are an academic  department user, you should not request this folder. You should request the Registrar Office Reports for Departments folder and/or Graduate Student Reports for Departments folder instead.
Graduate School Reports for DepartmentsFor administrative users who work with graduate programs, this folder contains reports related to graduate students and programs. Content is developed and maintained by the Graduate School and OIT Business Intelligence Team. This folder grants access to these packages: GSIM, GSIM Post 2015, Student (Departmental), and Registration Override Requests.
NOTE:  When requesting this folder, include your department's alpha code(s) in the  Additional Details field.
Graduate Student Events Reports

This folder provides reports for SPS and Grad School users who plan graduate student events. This folder grants access to the Admission and Student packages. Content developed and maintained by the Graduate School.

HR Legacy ReportsSubfolder  in Human Resources Reports for reports against legacy (pre-FY13) HR data.  Access to this folder grants access to this package(s): Human Resources.  Content developed and maintained by the OIT Business Intelligence Team.
HR Online Employment System Legacy ReportsSubfolder  in Human Resources Reports for HR employment staff. Access to this folder  grants access to this package(s): HR Online Employment System Legacy. Content  developed and maintained by the OIT Business Intelligence Team.
Human Subjects Reports
For users in the Office of Research Integrity, this folder provides Institutional Review Board (IRB) reports. It grants access to the Human Subjects package. Most content developed by the Research Administration Information Systems (RAIS) Team.
IACUC ReportsFor users  in the Office of Research Integrity. Institutional Animal Care and Use  Committee (IACUC) reports. Access to this folder grants access to this  package(s): IACUC. Content developed and maintained by the Office of  Sponsored Projects.
NOTE: Lab Animals Reports is automatically granted when IACUC Reports is approved. For users  in the Office of Research Integrity who work with InfoEd Lab Animals data. Access to this folder grants access to this package(s): Lab Animals. Most  content developed by the OIT Business Intelligence Team.)
InfoEd Security Reports

For Research Administration Information Systems (RAIS) users to monitor access rights in the InfoEd system. Access to this folder grants access to the InfoEd Security package.

Institutional Equity and Diversity ReportsShared  folder for users in the Office of Institutional Diversity & Equity to save content.  Access to this folder grants access to this package: Student.
Institutional ResearchShared  folder for users in the Office of Institutional Research to save content.  Access to this folder grants access to this package(s): Admission, Student.
IRB ReportsFor users in the Office of Research Integrity, this contains legacy Institutional Review Board (IRB) reports from June 2009—May 2023 that use the IRB  package. Most content developed by the OIT Business Intelligence Team.
Labor Distribution Reports For  departmental users. Legacy (pre-FY14) payroll data. Access to this folder  grants access to this package(s): Labor Distribution. Content developed and  maintained by the OIT Business Intelligence Team.
NOTE:  Access to this legacy data will be granted on a case-by case basis when there is a demonstrated special need. When requesting this folder, use the additional details field to describe the reason for your request and include your department number.
Medical School OAFAShared  folder for users in the Medical School Office of Admissions and Financial Aid  to save content. Access to this folder grants access to this package(s):  Admission, Financial Aid, Student. Content developed and maintained by the  Medical School.
MedRandRShared  folder for users in Medical School Records and Registration to save content.  Access to this folder grants access to this package(s): Accounts Receivable,  Student (Departmental), Student. Content developed and maintained by the  Medical School.
Office of Continuing Education ReportsFor users  in the School of Professional Studies AND Pre-College and Undergraduate Programs. Access to this folder grants access to  this package(s): Continuing Education. Content developed and maintained by  the OIT Business Intelligence Team.
Office of Continuing Education Departmental ReportsFor users  in the  School of Professional Studies AND Pre-College and Undergraduate Programs. Access to this folder grants access to  this package(s): Continuing Education. Content developed and maintained by  the OIT Business Intelligence Team
Pre-College and Undergraduate Programs Departmental Reports
For users in PCUG, reports in this folder use the Pre-College and UG Programs package. Content developed and maintained by PCUG.
Pre-College and Undergraduate Programs Reports
For users in PCUG, reports in this folder use the Pre-College and UG Programs package. Content developed and maintained by the OIT Business Intelligence Team.
ProvostShared  folder for users in the Office of the Provost to save content. Access to this  folder grants access to this package(s): Financial Records (legacy  pre-FY14).
NOTE:  Access to this legacy data will be granted on a case-by case basis when there is a demonstrated special need. In your access request, use the additional details field to describe the reason for your request.
RAIS Senior Management ReportsFor OSP  Senior Management only. This grants access to the Sponsored Projects package and provides access to the following folders:
  • Sponsored Projects Reports for Departments
  • RAIS Sponsored Projects Reports sub folders:
    • Activity Reports for Senior Management
    • Crosstab Activity Reports - Proposal, Awards, Expenses
    • Standard Monthly Reports: Proposal and Award Activity
RAIS Sponsored Projects ReportsShared  folder for users in Research Administration Information Systems (RAIS) to save content.  Access to this folder grants access to this package(s): Sponsored Projects.  Content developed and maintained by RAIS.
Registrars OfficeShared folder for users in the Office of the Registrar to save content. This folder grants access to these packages: Course Proposal, Student  (Departmental), Student, and Registration Override Requests.
Registrar Office Reports for DepartmentsFor administrative users in academic departments, this folder contains Banner-related reports with course- and student-related information. Content developed and maintained by the Registrar's Office and the OIT Business Intelligence Team. This folder grants access to these packages: Course Proposal (Departmental), Student  (Departmental), and Registration Override Requests.
NOTE:  When requesting this folder, include your department's alpha code(s) in the  Additional Details field.
Residential Life Reports For Residential Life users, this folder contains legacy CBORD Odyssey HMS housing reports (June 2012–June 2022). This folder grants access to the Housing Assignment Legacy package. Content developed and maintained by the OIT Business Intelligence Team.
Scheduling OfficeThis folder contains 25Live-related reports for departments and grants access to the Event Scheduling package. Content developed and maintained by the OIT Business Intelligence Team.
Scheduling Office Reports for Departments25Live  reports for departments. Access to this folder grants access to the Academic Technology services and Event Scheduling packages. Content developed and maintained by the OIT Business Intelligence Team.
School of Public Health Sponsored Projects  ReportsSponsored  Projects reports for the School of Public Health. Access to this folder  grants access to the Sponsored Projects package. Content is developed and  maintained by the School of Public Health. Users must have access to Coeus  first to request this folder.
Sponsored Projects Reports for DepartmentsSponsored  Projects reports for departments. Access to this folder grants access to this  package(s): Sponsored Projects. Content developed and maintained by the  Office of Sponsored Projects. Users must have access to Coeus first to  request this folder. 
Student AccountsShared folder for users in Student Financial Services to save content. Access to this folder grants access to the Accounts Receivable and CASHNet v.522 and 5 SAR packages plus the Accounts Receivable Reports and Student Health Insurance folders.
Student Health Insurance ReportsAccess to this folder grants access to the Accounts Receivable and CASHNet v.522 and 5 SAR packages. Content developed and maintained by the OIT Business Intelligence Team.
UG FinAid SharedShared  folder for users in Undergraduate Financial Aid to save content. Access to  this folder grants access to this package(s): Financial Aid. Content  developed and maintained by Undergraduate Financial Aid. Users granted permission to this folder, also receive permission to Financial Aid Reports ‎> FA_UnderGrad School‬.
Undergraduate AdmissionShared  folder for users in the Office of College Admission to save content. Access  to this folder grants access to the Admission package.  Content developed and maintained by the Office of College Admission.


What happens next with my access request?

  1. Your supervisor will be informed by email of your request (but does not need to approve it).
  2. Computing Accounts & Passwords (CAP) assigns approvers for the folder(s) you requested. Approvers verify you are authorized to view the data you requested and sign off on your request.
  3. CAP assigns it to the OIT database administration group, which handles Cognos Analytics security, for final setup.
  4. Once your request is complete, you will receive confirmation emails from CAP and a member of our team.
  5. Now you can sign up for Cognos Analytics training!

Check the status of your request

  • View your access request online: ithelp.brown.edu/tickets
  • Contact Computing Accounts & Passwords (CAP):  (401) 863-4357, CIS-CAP@brown.edu
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