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Suggestions for what kind of event to organize - Knowledgebase / Video and Audio / Media Services - OIT Service Center

Suggestions for what kind of event to organize

In Fall 2021 we returned to campus for teaching and learning and for some events. Frequently events and meetings are conducted in a variety of modalities. Here some suggestions from Media Services

When to keep it virtual:

  • If majority of the audience will be remote (eg. less than 10 people in person with 50+ online)
  • If all presenters or all but 1 presenters are remote (with some exceptions)
  • More audience anticipates being remote than in person
  • There is collaboration with multiple individuals all residing in different locations that require real-time communication.

When to make it hybrid:

  • There are several presenters on site and one or two that can not be in person for a particular reason (no need / desire to travel, health reasons, scheduling conflicts, etc..)
  • Someone on site at Brown is interviewing or speaking to a remote presenter with the majority of the audience on site at a Brown venue.
  • There is collaboration with distant group(s) of people in a location(s) that requires real-time interaction with a group of people on-site at Brown.

When to use simulcast:

  • Anticipated registration exceeds the capacity of the Brown venue and no larger space is available and multiple locations on the Brown campus can be utilized.

When to use livestream:

  • There is a need to provide viewing access to the event to a wider, public audience
  • There is desire to deliver viewing to multiple platform (ie. Youtube, Facebook, Twitter) simultaneously.
  • Anticipated registration far exceeds the capacity of the Brown venue and no other spaces for simulcasting are viable.
  • There is a need to provide a high quality live video broadcast restricted to the Brown community and accessible to community members who need to be remote.

Read about:  Organizing a hybrid event with Media Services

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