You (or someone designated as a “declaration manager”) may customize what prospective concentrators see upon starting a declaration in your field. You may add unique messages, concentration-specific questions, & “Course Attributes” that require students to specify which requirement a course will satisfy. You may also allow your concentrators (‘18 and later) to upload a writing sample to satisfy phase II of the writing requirement.
STEP 1
Log on to ASK.
Go to Degree Progress > Declarations tab > Concentrations/Certificates. Click Options. (The Advisors link allows you to update your roster of advisors. See instructions.)
Look for the 
icon, available on most pages, for instructions or tips.
STEP 2
Proceed as directed on the site. The table below illustrates both the advisor and the student view of various options.
Field | Advisor View | Student View |
Welcome Message |
Keep your messages short! |
The Welcome Message appears as a pop-up. |
Advisor Selection Method |
An advisor must be assigned before a declaration can be approved. Fields with 1 advisor should select “By First ...” to automatically assign students to a faculty member. You can also allow students to select their advisors or to indicate a preference (you’ll need to assign an advisor). |
If students could select an advisor or indicate a preference, a drop-down would appear with the names of advisors for this concentration or track. |
Course Plan Mssg & Extra Questions |
You can add questions and choose the length of the text field or drop-down menu. |
Student view of the course plan message, in this case, a reminder of concentration distribution requirements. |
Course Attributes |
This feature could replace internal worksheets where students identify distribution requirements within the concentration. You can choose whether a requirement can be met by one course (like a senior seminar) or many courses (like a focus area). This feature is invisible to students UNTIL you turn it on by checking the appropriate box below. |
Here’s what a student course plan would look like using the 5 attributes on the left. |
Writing Req. Upload |
Check the opt-in box, then list your guidelines or rubric in the field below. You’ll receive an email once the upload is submitted. To see submissions, click More > Writing Requirement, then requests on the left. Click view to see the student’s upload.
Next, download the document and select Yes or No in the Approve request drop-down. You may also choose to delegate this request to another faculty member by entering their name, for example the instructor of the course in which the essay was written. |
Upon clicking submit a writing sample, students see your instructions and can upload a document:
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See more of what students see by clicking these ASK Tutorials
Questions? Email advising_sidekick@brown.edu