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Transition from WebEx to Zoom Web Conferencing

WebEx will continue to be available after Zoom launches, with a plan to gradually phase it out by the end of 2017. This article will help you transition to using Zoom. We find Zoom feature-rich and easy to use, and hope you agree!

Install Zoom

First, install Zoom using the instructions in this article: Get Started with Zoom.

Reschedule Your Meetings in Zoom

Do you have any upcoming WebEx meetings? You’ll need to reschedule them in Zoom and update the information in Google Calendar. We recommend doing the following:

If your WebEx meeting info is in a Google Calendar event you created:

  1. Log into brownmeetings.webx.com and cancel your meeting or meeting series.
  2. Log into brown.zoom.us and recreate the meeting or meeting series (Go to My Meetings > Schedule a New Meeting). After saving your meeting information, you will see a "Copy the Invitation" link. Copy the information after clicking this link.
  3. Open the Google Calendar event. Replace the old WebEx information in the event with the Zoom information you just copied.

If you only sent the invitiation through WebEx and did not create a separate Google calendar event:

  1. Log into brownmeetings.webx.com. Copy the attendee list from your meeting and then cancel your meeting or meeting series.
  2. Log into brown.zoom.us and recreate the meeting or meeting series (Go to My Meetings > Schedule a New Meeting).
  3. After saving your Zoom meeting information, you will see a "add to Google Calendar" button. Click this and add the invitees you copied from WebEx to the Google Calendar event as guests. 

Save Recordings from WebEx

Did you record any WebEx meetings? You can download the WebEx converter at this link (Windows Only): WebEx Recording Editor. This converter can be used to convert your files to .mp4 format. WebEx has additional information and downloads for players to watch recorded content.

In Zoom, recordings are automatically in mp4 format. You can choose to record to your computer or the cloud (cloud recordings are kept for 30 days but can be downloaded).

 

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