Learn about the Brown University Event Calendar

The Official University Event Calendar is intended for use by the Brown community -- current students, staff, and faculty -- to learn about events taking place on campus, and off-campus events associated with the university. When we refer to "public" in the context of the calendar, we mean the Brown community. For viewing by the general non-Brown world, we provide the Featured Events calendar, which contains the large university events to which the larger public is invited.

It should be emphasized, however, that while entry of events is restricted to the Brown community, the view of the calendar is not.  If the event is secret -- that is, if you do not want the general public to find out about it -- it should not be posted on the university calendar. If your event is only open to the Brown community, please check the appropriate category ("Brown ID Required").

There are two ways to have a presence on the online calendar. One is by submitting events to the public calendar; the other is by getting a departmental calendar.

Public Calendar

Anybody can submit campus events to the public calendar. You don't have to be approved to submit events; you don't need special access. Just login, and submit an event. Events submitted to the public calendar are subject to editing for spelling, length, and clarity; and approval by PAUR. On approval you will receive an email notification. Once your event is approved, you cannot edit it directly; you must contact PAUR to edit the event. Read more calendar policies.

By submitting your events to the public calendar, you gain a little free publicity in having your event show up with other campus events at a central location. The more events which are submitted to the public calendar, the more useful the calendar becomes as an overall source of campus event information.

This public calendar will be the default view of the campus calendar that is presented when visitors first come to see the campus calendar.

Departmental calendars

You'll want to get a departmental calendar if your department sponsors a lot of events, has a central person who can post these events, and especially if you want to display these events on your own departmental web site. You also get a higher level of control over the events, as you can go back and edit them anytime.

Department calendar administrators can decide on an event-by-event basis whether to display their events on the default view of the public campus calendar. All events entered into the calendar system can be discovered by the general public, using the public event calendar interface. Currently the calendar does not support confidential or secret events.

Departmental calendars can be displayed on departmental web sites.

Output of event information to external calendars

The new campus calendar will allow end users to export individual events, or a live stream of events to an external calendar. For example, Google Calendar, Outlook, iCal, or other personal calendars.

For example, a user could send all events of a certain category (ie, films) to their personal Outlook calendar. In this example, when new films are added, the new event will show up on the user's personal calendar.

Here are instructions on how to do this.

How is the Event Calendar Structured?

  • There are no separate calendars; one big "bucket" of events with different "views" of the events
  • Events can be classified with "categories" ("tags"; the calendar calls them "Topical Areas"); a single event can have multiple categories
  • Tags can represent any characteristics you'd want to set up: departments, types of events, subject areas, or other characteristics
  • Any tag can be used to create a view or a feed; tags can be combined to create a single feed.
  • A feed can be sent to a departmental web page or an external calendar (ie, google calendar)
  • For departmental users, every event they add can be tagged automatically with one or more tags.
  • Tags can be exposed or hidden from public client, or exposed or hidden from departmental admins.

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