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Configure Brown Email in Outlook

Contents

Prerequisites

Using POP

Using IMAP

Save Changes

Enabling Less Secure Apps

Setting up Outlook

Adding Account

Setting up for POP

Setting up for IMAP

More Settings

Google Two-Step

 


 Prerequisites - Change Google Settings

 


 

Depending on your needs, you can enable IMAP or POP syncing. The main difference being that IMAP reflects content within Gmail.com while POP downloads the email into your Outlook client. We offer both sets of instructions below.

 

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  1. Log into Gmail.com using your Brown email address and password.

  2. Once you have signed in go to your Gmail Settings by clicking on the Gear/Cog in the top, right-hand corner.
    _1_gmail_settings.JPG

  3. Click on the Forwarding and POP/IMAP tab.

 

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Using POP

Enable POP settings, if they are not done so already. There are two settings that you can enable. One setting will start downloading your mail into Outlook from the day you enabled this setting. The other setting will enable full download of all email in your Gmail account. If you choose this option, it may take several days to import all your Gmail due to Google’s Gmail restrictions.

 

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Using IMAP

Just choose Enable IMAP in the IMAP Access section to enable it. You can leave all other settings default.

 

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Save Changes

Once you’ve made your changes, remember to save your changes for it to take affect.

 

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Enable Less Secure Apps

While logged into your Brown Google account, visit the link below and Turn On Less Secure Apps.

 

http://www.google.com/settings/security/lesssecureapps

 

 

Once this change is made, we are now ready to setup your account in Outlook.

 

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Setting up Outlook

 


 

The steps below will display the process for adding the account. The screens will be displayed automatically if you are using Outlook for the first time. If you are adding your Brown Gmail account as an additional account, follow the steps below to start:

 

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  1. Click File on the top, left-hand corner.


  2. Click on Accounts Settings, then Account Settings again.


  3. Click on New… to start adding the account.

 

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Adding Account

  1. Choose the Manual setup or additional server types option and click Next.


  2. Choose the POP or IMAP and then click Next.

 

 


 

 

Use either the IMAP or POP settings outlined below. There’s no need to setup both IMAP and POP. If you didn’t enable the right protocol, these steps will not work. Review your Google settings as illustrated at the beginning of this article.

 

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Setting up for POP

  1. Match the settings in this configuration window to match the settings displayed in the picture below. This is for POP only.

 

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Setting up for IMAP

  1. Match the settings in this configuration window to match the settings displayed in the picture below. This is for IMAP only.

 

 


 

More Settings

Once you have chosen the POP or IMAP settings and have configured it properly to match the settings outlined above, click on More Settings…

 

 


 

 

  1. Clicking on More Settings… will display a new window.


  2. Click on the Outgoing Server tab and make sure My outgoing server (SMTP) requires authentication has been checked off.


  3. Click on the Advanced tab and modify the setting to match the settings below. POP and IMAP will be displayed differently.


    Once you matched the settings, click OK

  4. Click Next when you have returned to the previous window.


  5. A window will appear testing the settings. Click Close once you recived Completed statuses.

    *** IF you receive any errors, please review the settings again.

  6. Once you have successfully added the account, click Finish. Your Gmail should start syncing.

 

Depending on which option you chose, it may take some time for all things to sync. If you have any issues, please review the settings displayed in the KB article or contact the help desk for assistance.

 


 

 

Google Two-Step Enabled Accounts

If you are using the Google Two-Step authentication method, you will not be able to use the steps above with your password. You will have to create an app-specific password for this to work.

Refer to this Google Help Article and review the steps outlined in the How to generate an App password section.

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