Add an Event to Your Departmental Calendar

To add an event you must first Log in to Your Departmental Calendar.

1. Choose ADD EVENT to add an event to your calendar.

2. Enter data for your calendar event:

  • Title: Make your titles descriptive: rather than "Lecture" use "Music Lecture Series: 'Uses of the Neapolitan Chord'". "Cinema Club" would also be too vague, while "Cinema Club: 'Citizen Kane'" is better. Bear in mind that your event will "share the stage" with other events in the calendar - try to be as clear as possible when thinking of titles. Express not only what the event is, but (briefly) what it's about.
  • Date and Time: Choose your start date and time. Don't confuse End Date with recurrence. End date is almost always the same as the start date, unless the event continues past midnight. If you have an event that occurs for multiple days, set the end date and time for a single event, and use recurrence for multiple recurrences of the event. Conceptually, you may find it simpler to set the "duration" of the event, rather than the "end date and time"; both options are available.
  • Recurrence: Only choose "event recurs" if the event is a repeating event; that is, it occurs more than once.
  • Recurrence and Exception Dates: If your event occurs on multiple days at different times (ie, a play with matinee and evening performances), you can set those here. Set a date and time and click "add recurrence".
  • Status: Choosing "canceled" or "tentative" adds text to the event labeling it as such. Make sure to change your tentative events to "confirmed" as needed.
  • Description: Elaborate on the event in the description field, but try not to repeat the same information. Try to think like a user when suggesting an event: use language that will explain your event to someone who knows absolutely nothing about it. Do not include locations and times in the description field (unless it is to add extra information not already displayed). The description field does not accept HTML formatting; this is to ensure interoperability with external devices.
  • Cost: Fill in if there is a cost, and mention how/where to purchase tickets
  • Event URL: if there is a separate web page about the event
  • Image URL: If available. You cannot upload an image to the calendar, but you can point to an image already on the web
  • Location: Choose a location from the list. If your location is not visible, you need to return to the main menu and add your location (see instructions for managing locations).
  • Topical Area: Choose one or more topical areas that apply to the event. If you need more options, see these instructions.

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